Community Resource Center Repair Project

Fayetteville Metropolitan Housing Authority - #6116
Notice to Bidders:

Sealed proposals will be received by the Fayetteville Metropolitan Housing Authority for the Community Resource Center Repairs Project until 3:00 p.m., Thursday, August 17, 2023, and immediately thereafter publicly opened and read for the furnishing of labor, material, and equipment entering the Community Resource Center Repairs Project. Scope of work will consist of and includes, but is not limited to, the following items:

1. Provide all labor, materials, and equipment required to make repairs to the interior of the existing 8,161 SF Community Resource Center.
2. Provide all labor, materials, and equipment as required to provide mold remediation work in accordance with the mold remediation work plan outlined in the protocol prepared by the owner's environmental consultant.
3. Provide all labor, materials, and equipment as required to remove and provide new interior building components and finishes (i.e., Ceilings, hardware, etc.) As identified in the plans and in the project manual.
4. Provide all labor, materials, and equipment required to provide new mechanical and electrical work identified on the plans and in the project manual.
5. Provide all other work as shown on the plans, in the project manual, and as required by codes and the Authority Having Jurisdiction (AHJ).

A pre-bid conference has been scheduled for 10:00 am, Wednesday, August 2, 2023. The meeting will be held at the office of the Fayetteville Metropolitan Housing Authority, located at 1000 Ramsey Street, Fayetteville, North Carolina. A site visit will follow.

Due to the nature of the project, contractors are strongly encouraged to visit the building and walk the interior. By submitting a bid, contractors attest that they have a complete and full understanding of the scope of work, including mold remediation, cleaning, and moving requirements, and have reflected such in their bid.

Contractors will be able to arrange additional on-site visits to visit the interior of the building on the following date(s):

• Thursday, August 3, 2023, from 10:00 AM - 3:00 PM
• Friday, August 4, 2023, from 10:00 AM - 3:00 PM

The owner will make the building available on those dates, so contractors can have access to the interior. Contractors are asked to notify the owner/schedule their visits ahead of time. Contractors shall contact Shawn Ludlum, Director of Maintenance, at 910.309.8386.

Questions that arise from the site visits are to be directed to the architect via email.

Complete plans and project manual will be open for inspection in the office of Stogner Architecture, PA, 615 East Broad Avenue, Rockingham, North Carolina (designer); at the housing authority office; or complete plans and project manual will be available online for viewing from the offices of Construct Connect; Dodge Data and Analytics; The Blue Book; and Construction Journal. Complete plans and project manuals may be obtained by downloading from Stogner Architecture, PA, by qualified bidders. Click here to email for instructions on downloading these documents.

Documents may be obtained in printed form from:

McGee CADD
2110 Fort Bragg Road, Suite 100
Fayetteville, NC 28303
Phone: 910.323.9300 or by email with production costs being paid by the contractor.

All contractors are hereby notified that they must have proper licenses under the state laws governing their respective trades, whether or not federal funding is involved.

Work under this contract will be funded in part with the federal grant community development block grant disaster recovery funds under CFDA number: 14.228.

Contractors are notified that the project shall be constructed in accordance with the HUD CPD green building checklist and the requirements applicable to the project, which have been included in the project design. Deviations from installation methods or performance criteria shall be reviewed by the architect and engineer prior to the contractor implementing any changes to the contract documents.

Contractors are notified that Chapter 87, article 1, general statutes of North Carolina will be observed in receiving and awarding contracts.

Contractors will be responsible to ensure that economic opportunities, to the greatest extent feasible, follow Section 3 Requirements 24 CFR Part 135.1 and Section 3 Clause 24 CFR Part 135.38.

Each proposal shall be accompanied by a cash deposit or a certified check drawn on some bank or trust company insured by the federal deposit insurance corporation, of an amount equal to not less than five percent (5%) of the proposal or in lieu thereof a bidder may offer a bid bond of five percent (5%) of the bid executed by a surety company licensed under the laws of North Carolina and per section 9 of form 5369 and individual sureties must be listed on us treasury circular number 570 to execute the contract in accordance with the bid bond and per hud-5369 sections 9 and 10. Five percent shall be based on the maximum bid price, i.e.: base bid plus unit prices plus contingency allowance plus all add alternates. Said deposit shall be retained by the owner as liquidated damages in event of failure of the successful bidder to execute the contract within ten (10) days after the award or to give satisfactory surety as required by law.

Refer to provisions for equal employment opportunity and payment of not less than the minimum salaries and wages indicated in the project manual must be paid on this project.

A performance bond and a payment bond will be required for one hundred percent (100%) of the contract price.

Payment will be made based on ninety percent (90%) of monthly estimates, and final payment made upon completion and acceptance of work.

Bid Opening:
Bids will be opened and read from the Stogner Architecture, PA office. The bid opening will be a virtual public bid opening using Zoom. All bidders may attend the bid opening virtually via audio and/or visual conferencing through the Zoom video conferencing platform.

The bid date and time will be enforced, and the Zoom meeting will start exactly on time.

For instructions on how to use Zoom to access the virtual public bid opening, please refer to additional instructions to bidders, HUD-5369, Item #26.

Bid Delivery Methods:
Bids may be delivered by one of the following methods:

1. Bids may be dropped off at the office of the architect:
   • Stogner Architecture, PA
     
   • 615 East Broad Avenue
   • Rockingham, NC 28379
   • Attention: Fred Ford
   • Note: This is a "drop and go method." Bidders will not be physically present at the bid opening.
2. Bids may be sent to the office of the architect by united states postal service express mail next day service per HUD 5369, page 204, section 5.3. Pay attention to the time that it must be sent to reach the Stogner Architecture office before the bid date and time - overnight delivery to Rockingham is not guaranteed by all delivery companies, and the delivery timeframe varies based on the location of origin. Equal service by FedEx or UPS will be accepted.
3. Bids may be sent by registered or certified mail as spelled out in the notice to bidders, HUD-5369, page 2 of 4, section 5.1. Please pay attention to timing.
4. Bids may be sent electronically and uploaded to a secure file-sharing system called ShareFile per the notice to bidders, HUD 5369, page 2 of 4, section 5.2, by bidders who follow the instructions below.
   • Bidders who wish to submit their bid electronically may upload their entire bid package to the Stogner Architecture ShareFile by Citrix account. Electronic upload to the Stogner Architecture ShareFile account is the only approved method of electronic bid package submission.
     • Bidders will need to visit this exact URL/Web Address by clicking here.
     • Enter company name and name.
     • Upload their entire bid package electronically.
     • Bid uploads will automatically be time and date stamped as they are loaded into the ShareFile accounts.
     • Bids will not be viewed by anyone prior to the bid opening date and time.
     • Bids will be viewed electronically after the bid opening date and time. Bids will automatically be time- and date-stamped each time a party views the files. This will ensure that bids will be considered "sealed" until after the bid receipt date and time.
     • The viewing log can be made available to bidders upon request.
   • This process requires uploading a file to a secure server. Bidders who choose this method must begin the process early enough so that the files are received, not just sent, no later than the bid date and time.
   • Keep in mind that large files may take longer to upload. Additionally, bidders who choose to scan/convert their bids into an electronic file should double-check the electronic file prior to uploading to ensure that papers did not "stick together" or "go missing" or other during your scanning process. Bidders will not be able to claim that a portion "did not scan" or "are missing" as an excuse for missing documents.
   • Late bids due to "internet outages," "slow internet," etc., will not be accepted.
   • Emailed/faxed bids will not be accepted. These methods of transmission have limitations that make it more difficult to guarantee that a bid package has not been opened before the set bid date and time.
5. Bid should be sent early enough so that it is received, not just sent, no later than the bid date and time. No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of sixty (60) days. The owner reserves the right to reject any or all bids and to waive informalities.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of Sixty (60) days.

The Owner reserves the right to reject any or all bids and to waive informalities.

Signed:
Dawn Weeks
Executive Director
Fayetteville Metropolitan Housing Authority
Fayetteville, North Carolina

Designer: Stogner Architecture, PA
615 East Broad Avenue
Rockingham, North Carolina 28379